Duties of the Educational Counseling and Psychological Guidance Department:

Individual and Group Psychological Counseling:

Providing confidential counseling sessions for students experiencing psychological, social, or academic problems.

Organizing group support programs to help students deal with anxiety, stress, and shyness.

Educational and Academic Counseling:

Assisting students in setting their academic goals and organizing their time.

Supporting students who are struggling academically and developing treatment plans for them.

Awareness and Educational Programs:

Holding workshops, seminars, and lectures in the fields of self-development, communication skills, anger management, and more.

Publishing psychological and educational educational bulletins and publications.

Coordination with Relevant Departments and Entities:

Cooperating with colleges and university administrations to address cases requiring intervention.

Referring special cases to specialized agencies when needed (such as psychological clinics or advanced centers).

The Human Resources Department is the backbone of the university's human resources management. It is responsible for attracting and employing academic and administrative staff according to selective criteria that ensure the highest levels of efficiency and performance. This department also focuses on developing skills through training programs aimed at increasing productivity and achieving sustainable professional development. Additionally, the department is responsible for managing employee affairs, including regulating contracts, monitoring job benefits, and establishing a work environment that complies with university laws and regulations.

The Finance Department is responsible for managing the university's financial resources by developing sustainable financial strategies aimed at achieving financial stability and enhancing spending efficiency. The department's scope of work includes preparing annual budgets, overseeing cash flows, and managing revenues and expenditures according to advanced financial systems. The department also undertakes internal financial auditing and ensures compliance with accounting standards to ensure financial transparency and integrity. It also develops investment plans that ensure the university's financial resources are strengthened over the long term.

The Registration Department is responsible for managing academic processes related to students, from admission and registration procedures to monitoring academic schedules, to documenting educational paths and graduation records. This department relies on modern information systems to ensure data accuracy and accessibility, contributing to the provision of flexible and integrated academic services. The department also handles degree equivalency processes, issuing academic documents, and overseeing compliance with the university's approved educational policies, contributing to a seamless educational experience for students.

The Department of Studies and Planning is tasked with developing the university's academic and development strategies. This is accomplished by analyzing data and conducting field studies to assess the quality of educational programs and their alignment with labor market requirements. The department relies on key performance indicators to assess academic efficiency and contributes to proposing development initiatives aimed at improving the quality of education and scientific research. In addition, this department is responsible for planning the introduction of new academic programs that align with modern trends in higher education, as well as preparing periodic reports to monitor the achievement of the university's strategic objectives.

The Quality Assurance and Performance Evaluation Department at Uruk Private University is a pivotal unit that aims to enhance academic and administrative quality in accordance with national and international standards. The department monitors academic and administrative performance, measures quality indicators, and conducts internal audits to ensure compliance with institutional and program accreditation requirements.

Its responsibilities include data analysis, assessment of learning outcomes, and development of continuous improvement strategies, in addition to promoting a culture of quality among faculty members and students. It also contributes to preparing periodic reports, providing consultations, and organizing workshops to enhance institutional performance.

This department is important for improving the quality of education and university services, which enhances the university's ranking, student satisfaction, and the sustainability of academic excellence. It also contributes to reducing risks and ensuring compliance with quality standards, supporting the achievement of the university's vision and mission of providing high-quality education.

Head of Department: Samir Kamel Khatib

The Academic Promotions Department's Responsibilities:

Receiving Academic Promotion Applications

The department receives promotion applications from colleges or institutes and ensures that they meet the requirements.

Auditing Applications

This includes verifying the academic research, its originality, compliance with publication standards, the number of required research papers, the number of years of service, and other requirements.

Corresponding with Academic Reviewers

Research papers are sent to academic reviewers specialized in the researcher's field to assess the quality and originality of the research.

Submitting Applications to the Central Academic Promotions Committee

After the evaluation is completed, the application is presented to the Academic Committee for the appropriate decision (approval, rejection, or modification).

Documenting Promotion Decisions

Issuing official letters of promotion and informing relevant university authorities, as well as updating academic files.

Following up on ministerial instructions and updates

The department follows up on new instructions from the Ministry of Higher Education and circulates them to colleges and departments.

Academic Degrees:

Assistant Professor → Instructor

Instructor → Assistant Professor

Assistant Professor → Professor

General Conditions for Promotion:

A sufficient number of solid published research papers must be available.

A specific number of years in the current degree.

Participation in academic activities such as supervising graduate students, discussions, conferences, etc.

Scientific integrity and the absence of plagiarism.

Tasks and Duties:

First: Public Relations

Coordinating with ministries, governmental, and civil society institutions to establish partnerships or cooperation agreements.

Organizing official receptions and visits for scientific and cultural delegations within the university.

Supervising the preparation of protocols for official events.

Second: University Media

Covering news and scientific, cultural, and student activities taking place at the university.

Issuing press releases and media bulletins related to the university.

Managing the university's social media pages and official website.

Photographic and visual documentation of university events.

Third: International Relations (if applicable within the department)

Communicating with international universities and educational institutions to conclude joint cooperation agreements.

Supporting academic exchange programs, missions, and scholarships.

The Website Department's main tasks:

Managing and updating the official website content:

Publishing news, announcements, and university activities.

Uploading data on colleges, departments, branches, and teaching staff.

Organizing pages dedicated to curricula, instructions, and student services.

Coordinating with colleges and units:

Receiving updates and information from various colleges and administrative units.

Supporting colleges in creating subpages within the general website.

Technical maintenance and development:

Updating the content management system (CMS) used.

Resolving technical malfunctions and updating the design to meet modernity and usability standards.

Integration with digital platforms:

Linking the website to registration systems, e-learning, university email, and other educational platforms.

Providing electronic services to students and affiliates, such as schedules, results, and administrative forms.

Electronic archiving:

Storing and documenting everything published on the website for future reference.